Getting Set Up In Asset Accountant
Creating a free trial account with AssetAccountant is easy.
You can either click on the Try for free link on our website. If you happen to be a QuickBooks Online user, you can go to the QuickBooks App store and click on Get App. Now, you can do the same in the Xero App Store and each of these methods will take you to our sign-in page.
Again, if you happen to be an Intuit customer or a Xero customer, you can sign in using your Intuit or Xero credentials, or you can simply create a new account. Once you’ve completed your details, just click on register and you’ll be sent a verification email. Just click on verify email. Once you’ve input some basic details, you’ll be prompted to either go to your demo register where you can explore the functions of AssetAccountant, or you can create your own asset register.
So let’s do that. So in this case, all of my details have been prefilled. I’ve been offered the opportunity to create a demo register in the USA. I’m going to call it a corporation. Give it the US dollar currency, a 31st of December, year end, and I’m going to follow typical US GAAP accounting standards.
After clicking next, I’ll be offered the opportunity to create a subscription plan. I’m going to choose to try AssetAccountant for free. Once you’ve created your register, you’ll be offered the opportunity to start adding assets.
But let’s explore the settings first. There are two levels of settings, organization settings, and register settings. We’ll look at register settings first. The first thing that we see is our general settings, which summarize the details about our register and the entity that it belongs to, the country or jurisdiction of operation, the currency, the reporting year, and the accounting standard that we’re using.
Down the bottom of the page, we also have the opportunity to auto number our assets. So for example, if we wanted all of our assets to have the prefix FA hyphen with five decimal places for each of our assets, we can do that here.
Next we have our users tab, and this is where we can invite other users to our account. AssetAccountant has no limit on the number of users that can be added to a system. There are no additional charges for additional users, so we encourage you to invite as many as you see fit. When you do invite a user, aside from entering their email address, you’ll be asked to nominate the role that that user should have in this register. Here’s a graphic that we prepared outlining the roles within AssetAccountant. Next we have our classifications. Classifications are things like profit centers, locations, or any other dimension you want to apply to your system to help you apportion your data. And these classifications can apply to journals. So for example, if we wanted to create a location classification, we might add Los Angeles, Memphis, and Augusta, depending on where your operations are, and again, those locations can now be used to apply to each of your assets and to split up your journals accordingly.
Next, we have our integrations tab. Again, if you happen to be a QuickBooks or a Xero user, this is an easy way to set up your integrations to the company files that you have in those systems.
You can also integrate with Sage Intacct and Microsoft Dynamics, and there are more and more ERPs in general ledger integrations coming online as we go along.
Finally, let’s have a quick look at our organization settings. First, we have our general settingstab, which again allows us to nominate the name and the description of our organization and our billing contact details. Every organization can have as many registers as they like, so it’s possible to have a single subscription with tens or thousands of registers sitting underneath that one subscription. In our subscription and payment tab, we can see that we’re still on our free subscription. We can upgrade that at any time, although just keep in mind that you don’t need to do that until you go past 10 assets.
And we can also add our credit card details so that we can facilitate monthly payments.
And finally, we have our organization Users tab. So if you have a very large organization with hundreds or thousands of users, it’s useful to be able to categorize those users at an organization level and manage their access to registers from your organization’s settings page. Again, you can invite users from here and you can set appropriate permissions as we described earlier.
Finally, we’re going to return to our register, go to our add assets page, and from here you can easily start adding assets to your system, which is a subject that we’ll explore in the coming video.
Why our clients love AssetAccountant
Fantastic product - has literally saved me hours of work.
Ever wanted the big company fixed asset system without all the clunkiness and overthinking on the part of the software developers (I'm looking at you Thomson Reuters...)? Well then you need AssetAccountant. It provides just the right mix of complex depreciation calculations and beautiful user interface. It's a system designed by accountants and executed perfectly by developers. The integration is seamless with Xero (you can sign into AA with Xero credentials which is awesome if you are already running Xero on your browser) and journaling synchs are very flexible between the two applications. Then there is the price. I challenge you to find a more robust fixed asset system at these price points. Well done AssetAccountant.
You get me.
I now have my big boy jocks back on for fixed asset management....and they fit!