Automated NZ QuickBooks Online workflows
| Capability | QuickBooks Online Advanced Fixed Assets | AssetAccountant | Verdict |
|---|---|---|---|
| IFRS & Accounting Standards | |||
| Revaluations (IAS 16) | Not supported. No revaluation model - cost model only. | Supported, including bulk revaluations. Revaluation reserve journaled automatically. | ✓ AA Leads |
| Impairments (IAS 36) | Not supported. No impairment write-down functionality. | Supported, including bulk impairments. | ✓ AA Leads |
| GAAP vs IFRS book option | Single accounting book only. No cost/revaluation model switch. | Explicit GAAP or IFRS option on accounting books. | ✓ AA Leads |
| Partial disposals | Not supported. | Supported - partial disposal of assets and partial write-offs. | ✓ AA Leads |
| Prior period adjustments | Not supported - QuickBooks Online cannot backdate depreciation entries. | Supported - depreciation rollback/rerun capability. | ✓ AA Leads |
| IRD Tax Depreciation | |||
| Tax depreciation book | Not supported. Accounting depreciation only - no IRD tax book. | Full IRD tax book, separate from accounting book. Tax depreciation does not post to QuickBooks Online GL - accounting book journals to QuickBooks Online. | ✓ AA Leads |
| IRD depreciation rates (IR265) | Not supported. Users must manually enter rates. | Full IRD effective life content pre-loaded and maintained annually. Built-in rate lookup. | ✓ AA Leads |
| Low value asset threshold ($1,000) | Assets below $1,000 can be expensed manually via journal entry. No automation. | Assets below $1,000 can be written off manually via disposal or journal entry. Not automated. | ~ Comparable |
| Investment Boost (20%, from May 2025) | Not supported. | Supported - 20% Investment Boost deduction automated. Standard depreciation on remaining 80%. | ✓ AA Leads |
| Non-residential buildings (0% from 2024/25) | Not supported - must be set manually. | Pre-loaded rule applied automatically for the relevant asset type. | ✓ AA Leads |
| Asset Management | |||
| Asset register / schedule | Supported - basic asset list with cost, depreciation method, useful life, accumulated depreciation. | Supported - full asset register with book values, additions, depreciation, disposals, movements by period. | ~ Comparable |
| Bulk asset import | Supported - import via spreadsheet template. | Supported - bulk import via template. | ~ Comparable |
| Asset disposals | Supported - disposal of assets within QuickBooks Online Advanced FA. | Supported - full disposal accounting including gain/loss journals. | ~ Comparable |
| Auto-draft from GL | Partial - assets can be pulled from QuickBooks Online chart of accounts. Manual setup per asset. | Supported - AssetAccountant detects assets added to QuickBooks Online clearing accounts. | ~ Comparable |
| Register size / asset limit | No published limit stated, but positioned at SMB. No evidence of large-register support. | No asset limit - clients with up to 50,000 assets. | ✓ AA Leads |
| Custom fields per asset | Limited - standard fields only (name, cost, useful life, method). No user-defined fields. | Unlimited custom fields per asset (serial number, invoice number, license plate, etc.). | ✓ AA Leads |
| Multiple classifications | QuickBooks Online has both Classes and Locations, which both function as classifications. | Unlimited classifications (location, department, project, cost centre) - in addition to asset class. More flexible than QuickBooks Online's fixed Classes and Locations structure. | ✓ AA Leads |
| Document attachments | Not confirmed as supported in QuickBooks Online Advanced FA. | Multiple attachments per asset - invoices, photos, warranties. | ✓ AA Leads |
| Units-of-use depreciation | Not supported. | Supported - depreciation proportional to usage units in a period. | ✓ AA Leads |
| Non-monthly depreciation periods | Monthly only - depreciation posted on the 1st of each month. | Supported period patterns: 5-4-4, 4-5-4, 4-4-5, and 13x4. | ✓ AA Leads |
| Reporting & Integration | |||
| Fixed asset reports | Fixed asset report available within QuickBooks Online Advanced FA - basic schedule view. | Purpose-built fixed asset reports: register, depreciation schedule, movements, forecasting. | ✓ AA Leads |
| Portfolio depreciation forecasting | Not supported. | Supported - portfolio-level depreciation forecasting across future periods. | ✓ AA Leads |
| GL integration | Native QuickBooks Online integration - depreciation entries post directly to QuickBooks Online GL each month. | Journals to QuickBooks Online via direct integration - accounting depreciation posts to QuickBooks Online GL. Tax depreciation does not post (correct treatment). | ~ Comparable |
| Audit trail | Standard QuickBooks Online transaction history. | Full asset-level audit trail - all changes logged with user and timestamp. | ✓ AA Leads |
| NZ IFRS 16 Lease Accounting | |||
| Lease accounting module | No native lease module. IFRS 16 compliance requires a separate third-party application. | AssetAccountant includes NZ IFRS 16 lease accounting as a separately priced add-on within the same platform as fixed assets. Fixed assets, leases, and asset finance loans share GL account mapping and journal to QuickBooks Online. | ✓ AA Leads |
| Asset finance loans (hire purchase) | Not supported natively. | Supported - hire purchase / conditional sale loans treated natively alongside fixed assets. | ✓ AA Leads |
| Outcome | # Areas | % of Total | What this covers |
|---|---|---|---|
| ✓ AssetAccountant Leads | 20 | 77% | NZ IFRS 16 leasing, IFRS revaluations, impairments, IRD rate content (IR265), Investment Boost, 0% building rule, multi-book, asset size, partial disposals, custom fields, forecasting, classifications, non-monthly periods, units-of-use, document attachments, audit trail, fixed asset reports |
| ~ Broadly Comparable | 6 | 23% | Asset register, bulk import, disposals, auto-draft, GL integration, low value asset threshold ($1,000) |
| ● QuickBooks Online Advanced FA Leads | 0 | 0% | No capability areas where QuickBooks Online Advanced fixed assets leads AssetAccountant |
CLIENT TESTIMONIALS
From Big 4 firms to solo accountants, public company CFOs to corporate finance teams;
— here’s what they say about our fixed asset depreciation and lease accounting software:
“Up until 2021 we had been using Excel spreadsheets to calculate and manage fixed asset tax depreciation for the group’s registers, which was not sustainable. To address this and to implement automation of the process, we researched solutions offered in the market, including by the large accounting firms and specialist software providers. After thoroughly vetting AssetAccountant as a vendor, testing the software and its calculations, and reviewing the company’s data security, we committed to implement the software for all tax fixed asset registers for the Whitehaven Coal group. Since implementation we have been very satisfied with the decision. The software is intuitive, robust, easy to use, and accurate. AssetAccountant’s commitment to ongoing development of the product’s features has also been impressive.”
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“After being introduced to AssetAccountant in 2020 by PriceWaterhouseCoopers, I carefully reviewed the software’s functionality to suit our complex fixed asset depreciation and lease accounting requirements. For example Buildsafe acquires, disposes and writes off thousands of assets including partial transactions. We also need flexible reporting and detailed journals. I have found the software to be enterprise standard, robust and precise. The software is a very elegant blend of beauty and smarts. The ongoing support, product development and assistance has been responsive and reliable. An amazing team and product. Thank you.”
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“AssetAccountant (AA) has produced the ultimate Fixed Asset Management System. AA integrates seamlessly with Xero and produces reports that satisfies any auditor with easy to trace transactions that are verifiable. The real hidden gem is their Lease Accounting facility which takes all the heartache and time consuming issues out of AASB16. Fantastic product — has literally saved me hours of work.”
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“We love using AssetAccountant. The time savings for every client’s depreciation entries means not only is profit increased on every job, but our additional team capacity can be directed to more valuable work. There is literally no risk in the investment of AssetAccountant fixed asset depreciation software.”
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“Big Boy Jocks On…. Ever wanted the big company fixed asset system without all the clunkiness and overthinking on the part of the software developers (I’m looking at you Thomson Reuters…)? Well then you need AssetAccountant. It provides just the right mix of complex depreciation calculations and beautiful user interface. It’s a system designed by accountants and executed perfectly by developers. The integration is seamless with Xero (you can sign into AA with Xero credentials which is awesome if you are already running Xero on your browser) and journaling synchs are very flexible between the two applications. Then there is the price. I challenge you to find a more robust fixed asset system at these price points. Well done AssetAccountant. You get me. I now have my big boy jocks back on for fixed asset management….and they fit!”
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“From the initial contact with the team at AssetAccountant to the final implementation, we have received prompt and positive responses. The effective support service and continuous improvement makes AssetAccountant a product highly recommended to a wide variety of industries as well as to accounting firms.”
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“It’s amazing we calculated this year’s depreciation in just a matter of minutes!”
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“Our organisation was looking for a standalone cloud-based fixed asset register that could calculate depreciation for multiple companies. AssetAccountant was a perfect solution that removed the need for tracking assets and calculating depreciation through spreadsheets. The team at AssetAccountant were very responsive throughout the implementation process. The system is straightforward to use and has various options for both asset tracking and depreciation to make it suitable for most organisations.”
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“Now that AssetAccountant is in our app store, our customers and sales team have a cloud option for fixed asset depreciation which has a strong integration with QuickBooks Online.”
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“After years of ‘paying a premium’ for our Asset Management, we decided to go in-house. More than impressed with the ease and capability of the software, and the staff were a pleasure to deal with from go to whoa. Fabulous to have monthly reporting, as opposed to annual as well.”
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“I have seen a lot of niche products come and go but the one constant has been the lack of a decent fixed asset register. I was recently invited to see the latest incarnation and it did not disappoint. I am confident that both accounting firms and corporate clients will be lining up to use it — I have already been extolling the solutions’ virtues.”
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“We initially came across AssetAccountant when researching potential replacements for the Xero asset register. AssetAccountant sparked our interest due to its ability to easily and transparently forecast depreciation, transfer assets between sites, revalue assets and asset part disposals. The AA team have been extremely helpful which has provided us with confidence in the product, we look forward to exploring additional features to find more efficiencies in our processes.”
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“We highly recommend the use of AssetAccountant. Our clients benefit immensely from accurate asset register records, making spreadsheet accounting (and typical errors) a thing of the past. We can easily maintain tax and accounting registers providing our clients with accurate and meaningful information. AssetAccountant is a breeze to use, and we love that it integrates with QBO and Xero.”
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We undertake detailed modelling of fixed asset depreciation and lease calculation rules for both accounting and tax.
We monitor changes to IRD tax rulings and accounting standards like IFRS 16 so you don’t have to.
And, of course, we are ISO27001 certified.
Ask me anything about AssetAccountant and if my answer isn't what you need, send my humans an email: support@asset.accountant NB: Additional content will appear under 'References' below